By Sheryl Smolkin
In recent years technology has made working remote for all or part of the week a practical option for a broad spectrum of employees ranging from customer service representatives to travel agents to professionals such as lawyers and accountants.
CBC News reported last year that more than 1.7 million paid employees — those not self-employed — worked from home in 2008 at least once a week, up almost 23% from the 1.4 million in 2000, according to the latest Statistics Canada figures released in 2010.
While the ability to more easily juggle work and family responsibilities may make telecommuting attractive for many people, the fact is that individuals who work from home must have the right tools and be able to minimize distractions in order to effectively do their job.
Here are 10 tips for to help you be more efficient working from home.
- Keep regular working hours
The advantage of working from home may be that you can set your own hours. But even if you have to work “the night shift” after your kids are in bed, you will accomplish more if you establish a regular routine and stick with it.
- Dress for success
Don’t get me wrong. I’m not suggesting heels and a business suit. But get out of your pajamas, shower, shave and brush your teeth. When you sit down to work you will feel more wide awake and focused.
- Remind people you are working
Tell friends and neighbours you are working from home and not available for coffee klatches and other social get-togethers during your work day. Also, if you have young children, arrange full or part-time childcare to ensure you have the uninterrupted time you need to do your job.
- Optimize your work space
Not everyone has the luxury of a dedicated home office. However working at the kitchen table or sitting on the couch with your lap top and papers spread out around you are not in the long run conducive to good posture or good work habits. If at all possible set up a dedicated desk or table in a corner of your bedroom or another available nook.
- Have the right tools
A cell phone, a lap top and the internet are all most people need to work anywhere these days. But there are lots of other tech tools and apps can make your life easier. For example, I couldn’t possibly function without a headset. Dropbox allows me to both store files in the cloud and share them with work colleagues and external clients. Google drive is a free resource I use to create documents and spreadsheets that I can give clients and associates permission to access and edit.
- Stay in touch
Depending on the nature of your job, stay in touch and communicate frequently with colleagues and clients. Always Skype or call in for important meetings. Inform co-workers and supervisors of your core working hours and availability. Make sure you understand what your manager expects and consistently deliver on those expectations.
- Make a list
I am a huge fan of “To Do” lists both at home and at work. If you are working offsite it is particularly important to keep a revolving list so you can prioritize and track multiple requests from co-workers who are also working remote or in the office. By keeping your lists (paper or digital) even after you have checked things off, you have a record of what you have actually accomplished each day.
- Take a break
I have found that often I work harder and longer at home because there are fewer interruptions. Get up every hour. Move around. Take time to go to the gym or participate in a yoga class. While pjs may not be acceptable work-at-home wear, a track suit and running shoes are fine, particularly if they facilitate fitting a workout into your day.
- Human contact
Working alone at home without any other adult contact day in and day out can be detrimental to your mental health. Telephone people instead of always sending emails. For a change of scenery take your lap top to a local coffee shop or library. If you are self-employed you might benefit from a co-working space which will provide you with shared resources like meeting rooms and networking events.
- Manage food intake
Access to a fully-stocked kitchen can be both a pro and a con for telecommuters. If you shop wisely and prepare yourself a healthy lunch each day, then working from home can improve both your health and your bank account. But if you are constantly raiding the refrigerator or the pantry, you may discover the great outfit you bought on sale at the end of last season no longer fits.